for certain assets as specified in 2 CFR Part200.449 and 45 CFR Part 75.449. If a grant is terminated or suspended, the recipient may not incur new obligations after the effective date of the termination or suspension and must cancel as many outstanding obligations as possible (see Administrative Requirements-Enforcement Actions-Suspension, Termination, and Withholding of Support). Costs incurred for materials, supplies, and fabricated parts necessary to carry out a Federal award are allowable. Allowable for employees as a fringe benefit (see Fringe Benefits in this exhibit). Fund raising costs for the purposes of meeting the Federal program objectives are allowable with prior written approval from the Federal awarding agency. if doing so is consistent with organizational policy. PDF Overview of NIDCR Extramural Research Training and Career Development Allowable only if considered equipment as provided below. The terms "NIH IC," or "awarding IC" are used throughout this document to designate a point of contact for advice and interpretation of grant requirements and to establish the focal point for requesting necessary prior approvals or changes in the terms and conditions of award.]. Salary Cap, Stipends, & Training Funds | NIH: National Institute of The determination of whether costs to acquire trailers or modular units are allowable charges to NIH grant-supported projects depends on whether such units are classified as real property or equipment. Allowable as an F&A cost Necessary costs incurred by a recipient for a common or joint purpose benefitting more than one cost objective, and not readily assignable to the cost objectives specifically benefitted, without effort disproportionate to the results achieved. Clinical practice activity must be shown on the institution's payroll or salary appointment forms and records approved by the institution. NIH allows PIs to rebudget project funds to charge more than the awarded amount for GRA compensation, if that compensation can be justified as reasonable. in effect when NIH issues the grant award (see current levels posted at http://grants.nih.gov/training/nrsa.htm). (IBS) budgeted and charged to NIH sponsored agreements if all of the following criteria are met: * "Set by the institution" means the recipient/contractor institution must be in a position to document and certify that the specified amount of clinical practice compensation is being paid in essentially the same manner as other specified amounts of the committed IBS (compensation) of the investigator. Amounts funded by the non- Federal entity in excess of the actuarially determined amount for a fiscal year may be used as the non- Federal entity's contribution in future periods. Each NIH Institute/Center (IC) is responsible for . The GMO may authorize other costs in, or subsequent to, the notice of termination or suspension. If the designee is personally involved in the project, the authorization may be given only by the head of the recipient organization, consortium participant, or contractor. PDF Navigating the Graduate Program of The Department of Biochemistry and When a recipient transfers property to a third party through sale, lease, or otherwise, and then leases the property back from that third party, the lease costs that may be charged to NIH projects generally may not exceed the amount that would be allowed if the recipient continued to own the property. Salaries of federal employees with permanent appointments are unallowable except in certain circumstances (see the Grants to Federal Institutions and Payments to Federal Employees Under Grants chapter in IIB). Unallowable as a direct cost Costs that can be identified specifically with a particular sponsored project, an instructional activity, or any other institutional activity, or that can be directly assigned to such activities relatively easily with a high degree of accuracy. To facilitate equitable distribution of indirect expenses to the cost objectives served, it may be necessary to establish a number of pools of F&A (indirect) costs. F&A (indirect) cost pools must be distributed to benefitted cost objectives on bases that will produce an equitable result in consideration of relative benefits derived.. Routine services include the regular room services, minor medical and surgical supplies, and the use of equipment and facilities for which a separate charge is not customarily made. Questions Frequently Asked by Graduate Students at NIH (1) notifies the recipient of the award of a grant; A recipient may, at its own risk and without NIH prior approval Written approval by an authorized HHS official, e.g., a designated IC GMO, evidencing prior consent before a recipient undertakes certain activities or incurs specific costs (seeAdministrative Requirements-Changes in Project and Budget-Prior Approval Requirements)., incur obligations and expenditures to cover costs up to 90 days before the beginning date of the initial budget period of a new or renewal award if such costs: If specific expenditures would otherwise require prior approval Written approval by an authorized HHS official, e.g., a designated IC GMO, evidencing prior consent before a recipient undertakes certain activities or incurs specific costs (seeAdministrative Requirements-Changes in Project and Budget-Prior Approval Requirements)., the recipient must obtain NIH approval before incurring the cost. (See also Research Patient Care in this exhibit). For some costs addressed in this section, the text specifies whether the cost is usually a direct cost Costs that can be identified specifically with a particular sponsored project, an instructional activity, or any other institutional activity, or that can be directly assigned to such activities relatively easily with a high degree of accuracy. A "trailer" is defined as a portable vehicle built on a chassis that is designed to be hauled from one site to another by a separate means of propulsion and that serves, wherever parked, as a dwelling or place of business. Student Opportunities | NIH Office of Intramural Research Graduate school is a job that entails much dedication and effort; therefore, many psychology doctoral programs offer graduate student stipends. (FY23) of graduate student stipend. Where relocation costs incurred incident to recruitment of a new employee have been funded in whole or in part as a, Short-term, travel visa costs (as opposed to longer-term, immigration visas) are generally allowable expenses that may be proposed as a. Costs related to the physical custody and control of monies and securities are allowable. These costs are only allowable to the extent not paid through rental or other agreements. A payment for services rendered, such as a speaker's fee under a conference grant, is allowable. The terms "NIH IC," or "awarding IC" are used throughout this document to designate a point of contact for advice and interpretation of grant requirements and to establish the focal point for requesting necessary prior approvals or changes in the terms and conditions of award.]. The classification will depend on whether the recipient's intended use of the property is permanent or temporary. Program outreach and other specific purposes necessary to meet the requirements of the Federal award. SeeCost Considerations-The Cost Principlesfor additional details., may be treated as a direct cost Costs that can be identified specifically with a particular sponsored project, an instructional activity, or any other institutional activity, or that can be directly assigned to such activities relatively easily with a high degree of accuracy. Non- Federal entity may elect to follow the Cost Accounting Standard for Composition and Measurement of Pension Costs'' (48 CFR Part 9904.412). (2) contains or references all the terms and conditions of the grant and Federal funding limits and obligations; and, To facilitate equitable distribution of indirect expenses to the cost objectives served, it may be necessary to establish a number of pools of F&A (indirect) costs. Costs incurred for improvements which add to the permanent value of the buildings and equipment or appreciably prolong their intended life must be treated as capital expenditures (see 2 CFR Part200.439 and 45 CFR Part 75.439). Graduate student support that is not identified explicitly as "stipend" will be considered "compensation" and should carry indirect costs. Allowable. To facilitate equitable distribution of indirect expenses to the cost objectives served, it may be necessary to establish a number of pools of F&A (indirect) costs. If the space is rented, evidence is provided that the terms of the lease are compatible with the A&R proposed and cover the duration of the project period. To facilitate equitable distribution of indirect expenses to the cost objectives served, it may be necessary to establish a number of pools of F&A (indirect) costs. NIH Graduate Student Compensation | Research and Innovation To facilitate equitable distribution of indirect expenses to the cost objectives served, it may be necessary to establish a number of pools of F&A (indirect) costs. A "modular unit" is a prefabricated portable unit designed to be moved to a site and assembled on a foundation to serve as a dwelling or a place of business. Relocation costs may include the cost of transporting the employee and their family, dependents, and household goods to the new location and certain expenses associated with the sale of the former home. Tuition remission and other forms of compensation paid as, or in lieu of, wages to students under research grants are allowable, provided the following conditions are met: Charges for tuition remission and other forms of compensation paid to students as, or in lieu of, salaries and wages are subject to reporting requirements in 2 CFR Part 200.430(i) and 45 CFR Part 75.430. Allowable. Independent research and development is research and development which is conducted by an organization, and which is not sponsored by Federal or non-Federal awards, contracts, or other agreements. Unless otherwise indicated in the NoA Notice of Award: The official, legally binding document, signed (or the electronic equivalent of signature) by a Grants Management Officer that: Allowable if within the scope of an approved research project. See Grants to Federal Institutions and Payments to Federal Employees under Grants-Allowable and Unallowable Costs in IIB for the allowability of payments made to, or on behalf of, Federal employees under NIH grants, including grants to Federal institutions. It is allowable if all of the following conditions are met: Certain conditions require special consideration and possible limitations in determining allowable personnel compensation costs under Federal awards. Rental costs are allowable to the extent that the rates are reasonable at the time of the decision to lease in light of such factors as rental costs of comparable property, if any; market conditions in the area; the type, life expectancy, condition, and value of the property leased; and available alternatives. Stipends A payment made to an individual under a fellowship or training grant in accordance with pre-established levels to provide for the individual's living expenses during the period of training. NIH expects the recipient to be fully aware that pre-award costs result in borrowing against future support and that such borrowing must not impair the recipient's ability to accomplish the project objectives in the approved time frame or in any way adversely affect the conduct of the project. Where such non-Federal entity-wide written policies do not exist or do not adequately define the permissible extent of consulting or other non-organizational activities undertaken for extra outside pay, the Federal government may require that the effort of professional staff working on Federal awards be allocated between: Special considerations in determining allowability of compensation will be given to any change in a non-Federal entity's compensation policy resulting in a substantial increase in its employees' level of compensation (particularly when the change was concurrent with an increase in the ratio of Federal awards to other activities) or any change in the treatment of allowability of specific types of compensation due to changes in Federal policy. Expedited processing fees are generally unallowable unless and until they become part of standard processing fees. Minimum compensation for a first-year postdoc at Stanford - $51,083 per year ($42,223 per year, plus 19.8% fringe benefits, plus $125 per quarter registration fees). Graduate Students; Postdocs; Medical/Dental Students; For Prospective NIH Trainees. The individual is conducting activities necessary to the Federal award. Budgeting Graduate Students on Mentor's Sponsored Research Grant Individual A&R projects determined to be A&R will be subject to the requirements specified in the Construction Grants chapter. Whether the service can be performed more economically by direct employment rather than contracting. school students. Stipends Effective with all Kirschstein-NRSA awards made on or after October 1, 2022, the following annual stipend levels apply to all individuals receiving support through institutional research training grants or individual fellowships. F&A (indirect) cost pools must be distributed to benefitted cost objectives on bases that will produce an equitable result in consideration of relative benefits derived. 1127 and 4304(a)(16). The non-Federal entity establishes consistent written policies which apply uniformly to all faculty members, not just those working on Federal awards. Such arrangements may require NIH approval as specified in Administrative Requirements-Changes in Project and Budget. Allowable subject to the limitations below. where such travel will provide direct benefit to the project. Stipend - Fellows' Career Development - National Institute of (SeeCost Considerations-Allowability of Costs/Activities-Selected Items of Cost-Salaries and Wages). NIH announced the levels for 12 months shown below in a February 3, 2023 Guide notice. Upon admission to candidacy, the minimum stipend for the student is increased . SeeCost Considerations-The Cost Principlesfor additional details. The terms "NIH IC," or "awarding IC" are used throughout this document to designate a point of contact for advice and interpretation of grant requirements and to establish the focal point for requesting necessary prior approvals or changes in the terms and conditions of award.. A trailer or modular unit is considered equipment when the unit and its installation are designed or planned to be used at any given location for a limited time only. Maximum amount awarded by the NIH for a grad student's support - $37,740 per year (stipend level set annually by the NIH for a "zero-year" NRSA Postdoctoral Fellow). To facilitate equitable distribution of indirect expenses to the cost objectives served, it may be necessary to establish a number of pools of F&A (indirect) costs. If the costs are credited back to the Federal award, the non-Federal entity may reduce the Federal share of costs by the amount of the foreign tax reimbursement, or where Federal award has not expired, use the foreign government tax refund for approved activities under the Federal award with prior approval Written approval by an authorized HHS official, e.g., a designated IC GMO, evidencing prior consent before a recipient undertakes certain activities or incurs specific costs (seeAdministrative Requirements-Changes in Project and Budget-Prior Approval Requirements). The terms "NIH IC," or "awarding IC" are used throughout this document to designate a point of contact for advice and interpretation of grant requirements and to establish the focal point for requesting necessary prior approvals or changes in the terms and conditions of award. Graduate Students - For Current Trainees - Office of Intramural Payments made for educational assistance (e.g., scholarships, fellowships, and student aid costs) may not be paid from NIH research grant funds even when they would appear to benefit the research project. These fellowships provide a stipend for salary support and a small institutional allowance to partially offset the costs of research, tuition, and health insurance. supplementation, is included in Ruth L. Kirschstein National Research Service Awards-Individual Fellowships-Supplementation of Stipends, Compensation, and Other Income-Stipend Supplementation and Ruth L. Kirschstein National Research Service Awards-Institutional Research Training Grants-Stipend Supplementation, Compensation, and Other Income-Stipend Supplementation in IIB. A stipend is not considered compensation for the services expected of an employee. 2324(e)(1)(P), and 41 U.S.C. F&A (indirect) cost pools must be distributed to benefitted cost objectives on bases that will produce an equitable result in consideration of relative benefits derived., provided they are in accordance with 2 CFR Part200.448 and 45 CFR Part 75.448 and are included in the negotiation of F&A cost Necessary costs incurred by a recipient for a common or joint purpose benefitting more than one cost objective, and not readily assignable to the cost objectives specifically benefitted, without effort disproportionate to the results achieved. In determining the allowability of costs in a particular case, no single factor or any special combination of factors is necessarily determinative. Thus, accruals for this purpose are not allowable. Any costs of auditing a non- Federal entity that is exempted from having an audit conducted under the Single Audit Act and Subpart F-Audit Requirements of 2 CFR Part 200, and 45 CFR Part 75, Subpart F because its expenditures under Federal awards are less than $750,000 during the non- Federal entity's fiscal year. . Such costs include local and long-distance telephone calls, express mail, and postage, and usually are treated as F&A costs Necessary costs incurred by a recipient for a common or joint purpose benefitting more than one cost objective, and not readily assignable to the cost objectives specifically benefitted, without effort disproportionate to the results achieved. Allowable; usually treated as an F&A cost Necessary costs incurred by a recipient for a common or joint purpose benefitting more than one cost objective, and not readily assignable to the cost objectives specifically benefitted, without effort disproportionate to the results achieved. Costs of bonding required pursuant to the terms and conditions of the Federal award are allowable. by the NIH awarding IC The NIH organizational component responsible for a particular grant program or set of activities. In those rare cases where authority does allow this cost, it would be reflected in the NoA Notice of Award: The official, legally binding document, signed (or the electronic equivalent of signature) by a Grants Management Officer that: FY 2023: NRSA Stipends, Fiscal Policies, and - NIH Extramural Nexus Recipients may incur pre-award costs before the beginning date of a non-competing continuation award without regard to the time parameters stated above. Related collection costs, and related legal costs, arising from such debts after they have been determined to be uncollectable are also unallowable. PDF Fellowship Stipends, Salaries , and Stipend Supplementation for those costs or activities. No proposal costs of past accounting periods will be allocable to the current period. This may be described in appointment letters or other documentations. (3) provides the documentary basis for recording the obligation of Federal funds in the NIH accounting system.. The terms "NIH IC," or "awarding IC" are used throughout this document to designate a point of contact for advice and interpretation of grant requirements and to establish the focal point for requesting necessary prior approvals or changes in the terms and conditions of award.. Costs of entertainment, including amusement, diversion, and social activities and any associated costs are unallowable, except where specific costs that might otherwise be considered entertainment have a programmatic purpose and are authorized either in the approved budget for the Federal award or with prior written approval of the NIH awarding IC The NIH organizational component responsible for a particular grant program or set of activities. Such leases include, but are not limited to, those between divisions of an organization; between organizations under common control through common officers, directors, or members; and between an organization and its directors, trustees, officers, or key employees (or the families of these individuals), directly or through corporations, trusts, or similar arrangements in which they hold a controlling interest.
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